Hi everyone! Phew, TEDxYouth@AlamitosBay is finally over!!! It was short, sweet, and pretty darn good for a first-time event run by teenagers, if I do say so myself. 😉 This is what we learnt from the ten months we spent on making memory on 25 March 2017:
- Event name should be short, especially when you want cut-out, 3-D letters on stage. In our case, we had to really shorten our event name so we could fit the letters on the marquis board at our venue!
- Don’t undersell your event. Confidence is key, and you are putting a lot of work into this professional event, so be proud of it!
- Ask for help when you need it, and make sure everyone knows what is going on. Our curator (yes, me) became ill last minute, and it was the volunteers who helped make sure the event continued to run smoothly
- Stick to the budget, but be prepared for surprise expenses. We found out last minute that we needed insurance for our location rental, so it was a good thing we were frugal with everything else beforehand. Stay in the green!!
- “Youth” doesn’t have to mean a young audience. 90% of our ‘youth’ served in the organization team and as speakers, not just the audience. By the first break, everyone realized our event was as professionally run as any other TEDx event (not just TEDxYouth), so this really worked well!
- Plan at least half an hour before and after to shoo everyone in and out. We ran over our allotted time at our venue, and, due to another event immediately after, we were not able to wrangle our way to even five more extra minutes. It was a mad scramble there at the end, and totally preventable if we had given ourselves more time. Back to not underselling the event: TEDxYouth@AlamitosBay was so much fun, nobody wanted to leave!
- Everyone needs to understand, respect and own their role, and yet be prepared to step in to help out in the event of the unexpected. Ultimately, this is a group effort, and anyone who cannot be part of a team will make the experience less than perfect for the others.
- Thank everyone profusely: this is a non-profit event that takes months to prepare – every single person deserves your thanks. We hope everyone enjoys their lanyards, candy and book (Talk Like TED), and the sponsors, speakers and volunteers treasure their certificates and t-shirts as much as we cherish their role in making this experience so remarkable.